Terms & Conditions / Waterfalls and Volcanoes enrollment information

December 07, 2019 - December 14, 2019

1. REGISTRATION

A completed and signed Registration Form, along with a fully paid deposit, are required to reserve a place for you on our Vibrant Costa Rica tour.

2. PAYMENTS, REFUNDS, CANCELLATIONS

All prices shown are in US dollars and all payments must be paid in US dollars. For deposits AND final payments, we accept PayPal and wire transfer.
Trip deposits are non-refundable and non-transferable.

Written notice of your cancellation is required, at which time the following cancellation rules apply:

More than 180 days from the start date of the workshop: you will receive a full refund - minus a $100 service fee.

  • 90 days or more: 75% refund

  • 60 days or more: 50% refund

  • Less than 60 days: no refund

Partial refunds are not made for unused portions or services of a trip for any reason whatsoever. Trips are sold as a complete package only. This policy also applies to tour extensions and independent travel arrangements. Cancellation fees are not transferable.

3. HEALTH CONSIDERATIONS

Vibrant Costa Rica workshops are for people within the capabilities of average person in good health. Some days may require the capability of walking for several miles over uneven trails, descending and ascending over many uneven steps, and occasionally hiking at high elevations - all while carrying an assortment of your own camera equipment. If you have concerns about your own capabilities and/or fitness as it relates to Vibrant Costa Rica, please contact us BEFORE reserving a space. By sending us a signed Registration Form and trip deposit, you certify that you do not knowingly have any physical, or other conditions of disability, that would create a risk for you or other trip participants, and you agree to inform our office in writing if changes in your health occur any time prior to the tour. We reserve the right to request a doctor's statement of good health. Trip leader's judgment shall provide the final determination of an individual's ability to embark upon or to continue a trip. Once a trip has been confirmed, medical circumstances will not be considered as exceptions to the cancellation policy. We assume no responsibility for medical care, and may only be able to accommodate some special dietary requirements. “Meatless” meals are normally available at most locations. Due to the remote nature of many photo locations, and the growing diversity of today’s dietary trends, participants requiring special food items are encouraged to bring their own.

Tour members are asked to refrain from smoking with or near the group.

4. TRIP INSURANCE

Protect your travel investment and purchase a trip insurance policy that includes emergency evacuation coverage.

5. CONTACT SCHEDULE

Prior to the start of the tour, participants will be contacted via email 3 times.

1. Initial Tour Information sheet confirms the deposit and provides pre-departure information.
2. Invoice/Practical Information provides clothing and photo gear recommendations, climate data, applicable health advisories and possible reading.
3. Final Tour Information includes arrival instructions, itinerary revisions (if any), hotel addresses, trip telephone contact information and participant list. The trip leader's telephone number(s) and/or e-mail address with final documents will be provided, so you can inquire about special photographic questions you may have regarding your trip.

6. VIBRANT COSTA RICA COSTS

Information provided once enrolled describes the specific costs that are included in your trip fee. Generally these costs include lodging in double room occupancy, all meals (specified in the itinerary for breakfast, lunch, and dinner), ground transportation in a minibus throughout the workshop, meal tipping, and guide services provided by the trip leaders.

Not included are airfare or other transportation from your home to the trip start location, airport departure taxes, insurance, alcoholic beverages, and additional bar expenses (including bottled water and soft drinks outside of meals), tips and gratuities to local guides abroad, phone calls, passport or visa expenses, laundry or items of a personal nature. Gratuities to the trip leaders and hotel staff are optional and always appreciated.

Single accommodations are available for a supplemental cost in many locations; contact us for details. You will be charged the single supplement fee if you desire single accommodations, or if you wish to have a roommate, but one is not available. In some remote locations, clients with single rooms may be required to share a room due to circumstances beyond our control. In these cases, appropriate per diem refunds will be made reflecting the direct cost of the single room at the facility where clients are required to share.

Cost increases may occur unexpectedly due to rising costs ground transport, fuel surcharges, accommodations and currency fluctuations, among others. The organizers of Vibrant Costa Rica tours may have to amend prices, and we reserve the right to do so without prior notice. An increase in trip prices shall not be sufficient grounds for any refund of payments made for the trip, other than as determined by the terms of our cancellation policy.

7. LOGISTICS

Whenever possible, our trip participants are lodged in comfortable, modern hotels. We select among the best available accommodations, but refrain from luxury. Some interesting photographic destinations are far removed from modern amenities, however where necessary, we will be accommodated in comfortable, humble inns or cabins.

Meals are an important part of our trips for the mutual support and friendship, along with the opportunity they provide to try new local foods. Depending on the specific locale, participants order restaurant meals from the full menu. Some day trips may include picnic lunches in the field. Fruit juice for breakfast and coffee or tea are included with the meals. Soft drinks are included with lunch and dinner meals on tours. Participants are responsible for their own bar tab including bottled water, and soft drinks, and alcoholic beverages outside of the allotted 1 per meal.

Our itineraries are intended as examples only. Participants should allow for flexibility due to changes in weather, cultural events, or other logistical arrangements deemed necessary by the organizers.

 

8. RESPONSIBILITY

Vibrant Costa Rica and/or their Agents act only as agents for the passenger in regard to travel including, but not limited to, sightseeing, meals, lodging, transportation, and all other services whether by railroad, motorcar, motor coach, boat, ship or aircraft and they assume no liability for injury, damage, loss, accident, delay or irregularity which may be occasioned either by reason of defect in any vehicle or for any reason whatsoever, or through the acts or default of any company or person engaged in conveying the passenger or in carrying out the arrangements of the trip.

They can accept no responsibility for losses or additional expenses due to delay or changes in air or other services, sickness, weather, strike, war, volcanic eruption, terrorist acts, political unrest, quarantine, or other causes. All such losses or expenses will have to be borne by the passenger, as trip fees provide for arrangements only for the times and locations stated. Baggage is at the owner's risk entirely.

The right is reserved to 1) substitute hotels of similar category for those indicated and to make any changes in the itinerary or transport where deemed necessary, or caused by changes in air schedules or equipment substitution; 2) cancel any trip prior to departure, in which case full refund of the paid trip funds will be given, but Vibrant Costa Rica is not responsible for any other trip preparation expenses such as penalized or non-refundable air tickets, visa fees and medical related expenses; 3) substitute trip leader(s) for the leader(s) originally specified, in which case the substitution is not a basis for participant cancellation or refund other than provided by our normal cancellation policy; or 4) accept or retain any person as a member of any trip.

Trip prices are based on tariffs and exchange rates in effect at the time of publication and are subject to adjustment in the event of any change therein.

A Registration Form including the Release and Assumption of Risk section must be signed by each participant prior to the commencement of the trip. Participation by any trip member will be declined in the absence of the signed Registration Form including the Release and Assumption of Risk section, with no trip fee refund. No modification to the Registration Form including the Release and Assumption of Risk section will be accepted.

Should Vibrant Costa Rica, or anyone acting on their behalf be required to incur attorney's fees and costs to enforce this agreement, the enrolling trip participant(s) agree(s) to indemnify and hold them harmless for all such fees and costs.